Please forward this newsletter to other individuals who may have interest in the 21st Century Project and related activities. Individuals may subscribe to the newsletter by sending an e-mail to 21questions@calstate.edu.

If you have any questions, comments, suggested topics for upcoming editions of the newsletter, or other feedback regarding the communication of activities related to the CSU/SCO 21st Century Project, please send this information to 21questions@calstate.edu. Upcoming editions of the newsletter will include a Question & Answer section and we will attempt to address submissions that may be of interest to the CSU community. As activity related to the project increases more frequent distribution may occur.

In addition to receiving a copy of the newsletter via e-mail, you may also access and subscribe to the newsletter from the CSU/SCO 21st Century Payroll Project web site located at: http://cms.calstate.edu/T2_CMSSCO_21stCentury.asp. For more information regarding the SCO 21st Century Project you may also visit the SCO's web site at: http://www.21stcentury.ca.gov/index.shtml.

Progress has been made on the staffing of key positions related to the SCO project. Russell Nichols has joined the SCO as Chief, Technology Operations, reporting to Don Scheppmann, Chief of the Personnel and Payroll Services Division, and will provide critical leadership on the 21st Century Project. Sylvia Tang has been hired as the Project Manager and also reports to Don Scheppmann. The SCO is currently recruiting for a Chief, Business Operations position.

The SCO currently has 165 state and vendor staff on the project. They are approximately 25% complete with the configuration for the first wave departments, and are working hard on completing the functional specifications for reports, customizations, interfaces, and forms. They continue to have meetings with SAP, BearingPoint, and other customers on the issue of concurrent employment (which SAP is actively working to address by early 2008).

The project budget for fiscal year 2007-08 has gone through the legislative process without issues thus far, and there is significant continued support. The new Controller, John Chiang, has made the 21st Century Project a high priority.

• Drafts of each team's scope document have been completed and have been presented to Project Leadership. Review and approval is in progress. The purpose of the scope documents is to define the activities of each of the teams.
• CSU team members attended a 21st Century Requirements Planning session with the SCO in December 2006 to provide input and feedback in support of the SCO efforts to include the CSU in the application structure. CSU team members established subcommittees in coordination with the SCO project team around areas of human resources, benefits, payroll and time & labor.

For additional information on CSU activities related to this project, go to the CSU/SCO 21st Century Payroll Project web site located at: http://cms.calstate.edu/T2_CMSSCO_21stCentury.asp.

The following activities are currently underway:

• Development of a CSU Processing Design Overview document depicting how SAP and Oracle may be integrated (i.e. which application will perform specific business processes), which interfaces will be developed, impacts to CSU business practices, etc. The business process team will be reviewing this document with the SCO team.
• CSU Systemwide Human Resources is working with the SCO to identify the components of the official employment roster.
• Development of a project communication plan including the kick off of this bi-monthly project newsletter is underway.
• Evaluation of vendor metadata repository solutions (to be used to store information about the data which will be collected, maintained and reported on in the future CSU Systemwide HR data warehouse) is being conducted.
• Potential application integration tools are being researched.
• A risk assessment plan is being developed and the project plan is being refined.

Upcoming key milestones include the following:

• Review of the draft team scope documents.
• Review of the the 21st Century Project Scope document and incorporation of CSU and SCO integration points.
• Development of a joint work and communication plan with the SCO that details cross team activities and dependencies.
• Selection and implementation of a metadata repository solution and formalization of a data governance and stewardship structure.
• Definition of the methodology for the identification of the business requirements and CSU strategic information drivers.

Project Co-Leadership
Common Management System (CMS): Mike McLean, Senior Director, Information and Applications Services
Systemwide Human Resources (HR): Gail Brooks, Associate Vice Chancellor, Human Resource Administration

Project Management Team
Project Manager: Bridget Wikidal, Project Director, CMS Project Management Office
Cindy Cairns, Director, Human Resources Information Support and Analysis
Elizabeth O’Shea, Project Director, CMS Human Resources
Theresa Hines, Business Process Team Lead
Cliff Thurtell, Application Integration Team Lead
Cheryl Kwiakowski, Data Warehouse Team Lead
Robyn Pennington, Change Management and Communication Team Lead

Development and Deployment Teams:

Business Process Team: The primary goals of this team are to identify and analyze CSU business processes that are impacted by the SCO 21st Century initiative, develop common business practices to ensure systemwide consistency and uniformity in the processing of employment and pay related data, and design and develop new CSU business processes as appropriate.

Team Lead: Theresa Hines, Human Resources Systems and Programs
Eleanor Roberts, CMS Human Resources
Mariette Araya, Stanislaus
Andi Beach, Chico
Joyce Haratani, San Luis Obispo
Teresa Mills, Sacramento
Stacey Vanlente, Sacramento
Renee Venezia, Northridge
Systemwide HR
SCO

Application Integration Team: The primary goals of the Application Integration team include determining the optimal approach for the integration of data between the CSU and SCO applications, reviewing potential tools and selecting the best tool or approach for each application area, and designing, developing/configuring and unit testing the integration functionality.

Team Lead: Cliff Thurtell, CMS Human Resources
Myra Masuyama, CMS Human Resources
Christine Lawson, CMS Human Resources
Henry McCoy, San Francisco
Williams Espino, Long Beach
Linda Brase, Fresno
Roda Myers, Monterey Bay
Tricia Nau, Sonoma
Susan Zito, Sonoma
Systemwide Human Resources
State Controller's Office

Data Warehouse Team: The primary goals of this team are to define the CSU strategic human resource (HR) information drivers, to establish a standardized method and tool for describing and defining the CSU systemwide HR data, to develop a CSU systemwide data warehouse, and to provide a reporting infrastructure.

Change Management and Communication Team: The primary goals of this team are to analyze necessary changes and identify how they will impact employees and other stakeholders, to communicate changes to the appropriate campus representatives and other groups, to identify training needs as a result of the changes.

Team Lead: Robyn Pennington, Business Solutions Services
Jeanine Lussier, CMS Documentation/Training
Eleanor Roberts, CMS Human Resources
Campus representatives
Systemwide HR
Operations and Support Services

An organization chart representation of the teams can be found here

Ideas, comments, questions? Have news or other items you would like to see addressed in the next newsletter? If so, send an e-mail to 21questions@calstate.edu. We will attempt to address submissions that may be of interest to the CSU community. Please note that we may not be able to address all submissions.